Privacy notice

Data controller

For privacy enquiries, contact contact@bpsdigitalplatforms.co.uk.

Scope

This notice applies to use of the BPS governance web application, associated hosted environments (including user acceptance testing), and corporate pages published by BPS Digital Platforms Limited at www.bpsdigitalplatforms.co.uk.

Information we process

Depending on how the service is used, we may process account identifiers (such as email address), role and access information, application usage data, and governance records entered by authorised users (for example programmes, projects, milestones, work items, and risks and issues).

Hosting, authentication, and database services used to operate the application may process technical logs and security-related metadata necessary to provide a secure service.

User acceptance testing

UAT environments are non-production. Testers must not enter live personal data, client data, confidential council data, resident data, staff data, or commercially sensitive information unless expressly authorised in writing for a controlled test.

Purposes and lawful basis

We process information to provide and secure the application, manage user access, support user acceptance testing and service improvement, and meet legal and contractual obligations. The lawful basis depends on the context of processing and will be documented in customer or project-specific agreements where applicable.

Retention and security

Information is retained only for as long as necessary for the purposes described above, subject to contractual requirements and applicable law. We apply appropriate technical and organisational measures proportionate to the nature of the service.

Your rights

Individuals may have rights under UK data protection law, including rights of access, rectification, erasure, restriction, objection, and data portability, where applicable. Requests should be sent to contact@bpsdigitalplatforms.co.uk. You may also have the right to lodge a complaint with the Information Commissioner's Office.

Updates

We may update this notice from time to time. Material changes will be reflected on this page with an updated publication date.

Last updated: 1 July 2026